This Privacy Policy is intended to inform you about the personal data collected through our website, Legalify.ch. This document explains the types of data collected, how such data is processed and used, and the purposes for which it is used.
The information contained herein may be amended from time to time, in particular in order to improve our services. We therefore recommend that you consult this Privacy Policy whenever you use our website.
Personal data means any information relating to an identified or identifiable natural person. Such information includes, for example, a person's first and last name, postal address, email address, banking details, or any other information of a personal nature.
2.1 We collect personal data that you provide directly when using our website, for example when you order services, including legal services, or contact us. The data collected may include your first and last name or company name, email address, postal address and telephone number.
2.2 In connection with the legal services provided by our lawyers, the information entrusted to us is also protected by the legal and professional obligations applicable to the legal profession, including attorney-client privilege and professional secrecy.
2.3 We also collect certain personal data automatically when you browse our website. This includes, in particular, data relating to your use of the website, such as the pages viewed, the duration and frequency of visits, browsing preferences, your IP address, the name of your Internet service provider, the country from which you access our website, or the address of the website from which you were redirected to our website. Such data is collected through cookies. Information relating to the use of cookies is set out in Section 4 below.
2.4 We do not collect payment data relating to payments made through our website. Such data is stored by our payment partner, Datatrans SA.
3.1 We primarily use the personal data collected in order to provide the services you have requested. Your first and last name or company name may be used to identify potential conflicts of interest between your interests and our activities. Your telephone number may be used to communicate with you, including to contact you when you have scheduled a telephone consultation. Your email address and postal address may be used to correspond with you or to send you documents.
3.2 Personal data collected automatically through the website is used internally in order to improve our services and better serve our users. Where appropriate, such data may be shared with service providers assisting us in the development of the website.
3.3 We process personal data in accordance with the applicable data protection laws, including the Swiss Federal Act on Data Protection (FADP) and, where applicable, the European Union General Data Protection Regulation (GDPR).
3.4 Depending on the circumstances, the processing of personal data is based in particular on:
• the performance of a contract or the implementation of pre-contractual measures at the request of the data subject;
• compliance with legal obligations to which we are subject;
• the protection of our legitimate interests, including ensuring the security of our website, preventing conflicts of interest, asserting or defending our rights, or improving our services;
• the consent of the data subject, where such consent is required by law or where we choose to obtain it.
4.1 Our website uses cookies and similar technologies, in particular to ensure its proper functioning, improve the user experience, compile usage statistics and enhance security. Information collected through cookies may include the user's IP address, device type, browser, pages visited, browsing preferences and certain technical information relating to the connection.
4.2 Depending on the circumstances, certain information collected through cookies may constitute personal data under applicable law. During your first visit to our website, you may accept, refuse or configure the use of non-essential cookies. You may also modify your preferences at any time or configure your browser to block certain cookies. Refusing certain cookies may nevertheless affect the operation of the website or some of its functionalities.
4.3 You may refuse the use of cookies by our website at any time by disabling them in your browser or by following the instructions provided during your first visit to the website.
5.1 We use Google Analytics, an analytics service provided by Google LLC or its affiliated companies. Google Analytics enables us to collect information relating to the use of our website, including pages visited, duration of visits, interactions with the website, technical characteristics of the device used and certain approximate location information. This information helps us better understand how our website is used and improve its content, functionality and user experience.
5.2 The data collected may be transmitted to Google and processed on servers located in Switzerland, the European Union, the United States or other countries in which Google or its subcontractors maintain infrastructure.
5.3 Where required by applicable law, the use of Google Analytics is based on the user's consent, which may be withdrawn at any time. Additional information regarding Google's processing of data is available in Google's Privacy Policy.
6.1 Our website may integrate the Google Maps service provided by Google LLC or its affiliated companies. The integration of Google Maps allows users to view our location and facilitates the organisation of appointments.
6.2 When displaying or using Google Maps, certain technical information may be transmitted to Google, including the user's IP address, device-related information and certain information relating to the use of the website. Data transmitted to Google may be processed in Switzerland, the European Union, the United States or other countries in which Google or its subcontractors maintain infrastructure. For further information regarding Google's processing of data, please consult Google's Privacy Policy.
The IP (Internet Protocol) address of your device enables us to obtain certain information relating to your connection, in particular the location from which you connect (country, region and city).
8.1 The data collected is confidential. We implement appropriate technical and organisational measures to ensure its security, integrity and confidentiality. Data is stored on our information systems or with carefully selected service providers offering appropriate guarantees in terms of data protection. Only persons who require access to such data in the performance of their duties or in order to provide the requested services are authorised to consult it.
8.2 In connection with the legal services we provide, particularly through our lawyers, we may process particularly sensitive or confidential information, including information relating to judicial, administrative or criminal proceedings, disputes, clients' financial situations and any other information necessary to protect their interests. Such data is processed exclusively for the purpose of performing the mandate entrusted to us, complying with our professional and legal obligations, preventing conflicts of interest and ensuring the defence or representation of our clients' interests. Where necessary for the performance of the mandate or required by law, certain information may be disclosed to courts, administrative authorities, criminal prosecution authorities, notaries, experts, enforcement officers, external representatives or other persons involved in the matter. Lawyers involved in the provision of legal services are subject to the legal and professional obligations applicable to their profession, including attorney-client privilege and professional secrecy. We implement appropriate technical and organisational measures to ensure the confidentiality and security of the information entrusted to us.
8.3 We may disclose your personal data to third parties in the cases provided for by our Terms and Conditions, which are freely accessible on our website, or by this Privacy Policy. This includes situations where disclosure is necessary to provide the services requested, to comply with legal obligations or to protect our rights.
As part of our activities, we may engage external service providers to assist us in particular with:
• hosting and IT maintenance;
• payment processing;
• electronic communications management;
• website analytics and improvement;
• data storage and backup services;
• productivity and administrative management tools;
• cybersecurity services.
Such service providers may only access personal data to the extent necessary for the performance of the services entrusted to them and are required to comply with appropriate confidentiality and data protection obligations.
We protect your personal data through appropriate technical and organisational security measures, both internally and in relation to our employees, representatives and external service providers, in order to prevent loss, unauthorised disclosure or alteration. Any transmission of data via the Internet nevertheless involves a risk that such data may become accessible to third parties and used by them for their own purposes.
10.1 We retain your personal data for as long as necessary to provide all services requested by you.
10.2 Once the services have been provided, we retain the data for a period of ten years in order to comply with our legal obligations. Such data is stored securely and is accessible only for the purpose of fulfilling those obligations.
11.1 As a user of our website, you have various rights in relation to your personal data. These include, in particular, the right to obtain information about your data at any time and free of charge, the right to have inaccurate or incomplete data corrected or erased, the right to object to processing or request its restriction, the right to data portability, the right to withdraw consent previously given and the right to lodge a complaint with the competent data protection authority, namely the Swiss Federal Data Protection and Information Commissioner (FDPIC).
11.2 You may contact us in writing using the contact details set out below in order to exercise your rights, including rights of access, erasure and rectification.
11.3 Requests may be refused in the cases provided for by applicable law, in particular where they are manifestly unfounded, excessive or incompatible with legal retention obligations.
12.1 This Privacy Policy forms an integral part of our Terms and Conditions, which apply to the use of our website and are freely accessible thereon.
12.2 When you use our website or request our services, your personal data may be collected, processed and stored in accordance with this Privacy Policy and the applicable legal provisions.
12.3 You may at any time choose not to provide us with your personal data or withdraw your consent to its use. However, in certain cases, your personal data is necessary in order for us to provide services. Accordingly, we may be unable to provide all requested services if such data is not made available.
13.1 As operator of the Legalify.ch website, Legalify Sàrl (Rue des Alpes 15, c/o Pierre Vuille and Christophe Zermatten, Attorneys-at-Law, 1201 Geneva, Switzerland, IDE n° : CHE-450.408.888) is responsible for compliance with the applicable legal provisions relating to the processing and protection of personal data.
13.2 Should you have any comments or questions regarding this Privacy Policy, you may contact us by email at info@legalify.ch or by post at:
Legalify Sàrl
Rue des Alpes 15
c/o Pierre Vuille et Christophe Zermatten
P.O. Box 1592
1211 Geneva 1
Switzerland