Obtain advice on general meetings

General meetings of limited liability companies and companies limited by shares are subject to strict legal requirements, which apply to both ordinary and extraordinary meetings. These requirements relate in particular to the convening of a meeting, the items on the agenda, the minimum number of participants, voting rights, the acceptance of minutes and the challenge of meeting decisions. It is imperative to comply with all legal requirements, to ensure the validity of general meetings and the decisions taken at them.

The convocation, the first step of a general meeting, is normally sent by registered mail at least 20 days before the date of the meeting. It is imperative to take into account mail transmission and storage times, and to send the notice of meeting sufficiently in advance.

On the day of the meeting, a minimum number of participants must be present or represented, for the meeting and the decisions voted on to be valid. Following the meeting, the minutes are sent to the associates or shareholders, in principle no later than 30 days after the meeting. It is then possible to request amendments to the minutes, but also to challenge a meeting decision in court and have it annulled or declared null and void. The request for annulment must be made no later than 2 months after the date of the meeting. A decision may be declared null and void at any time.

Legalify offers assistance with all your general meeting-related issues. Contact our lawyers for more information.